Embedded software & AI systems partner
Turn operational bottlenecks into working software.
We embed with your team, map the real workflow — exceptions and all — and leave behind software and AI that works inside the systems you already run.
Scorecard Template
Filled in with your numbers after the baseline week
Awaiting baseline data
What we're built to fix
Problems we solve
Workflow symptoms, not technology categories — this is what we look for before we recommend anything.
- Teams re-keying data between email, PDFs, spreadsheets, and business systems
- Slow approvals and handoffs that hide in inboxes
- AI prototypes that demo well but fail on real exceptions
- Internal tools nobody owns, tests, or monitors
- Finance and operations processes with costly reconciliation and reporting work
The offer
The Workflow Opportunity Sprint
A fixed-scope first engagement. You get a concrete map of the opportunity whether or not you move to implementation.
Workflow Opportunity Sprint
- 01Current-state operating map
- 02Exception & failure-mode inventory
- 03Opportunity matrix — value, feasibility, risk, adoption
- 04Baseline metrics for the target workflow
- 05Recommended system / human / AI boundary
- 06Pilot scope, architecture, timeline & fixed price
From $3,000
Final scope and price depend on company size and system access — confirmed on your triage call before anything is booked.
Book a Workflow TriageHow deployment works
Embed → Map → Prioritize → Build → Evaluate → Shadow → Launch → Improve
The same loop runs whether the fix is a script, an integration, or a model — judgment about which comes first.
01
Embed
Shadow the people doing the work and capture the process as it actually happens.
02
Map
Document inputs, decisions, tools, handoffs, and where it fails.
03
Prioritize
Score opportunities by impact, feasibility, risk, and data readiness.
04
Build
Ship the smallest complete workflow, integrated with what you already run.
05
Evaluate
Test against representative cases with pass/fail criteria before anyone trusts it.
06
Shadow
Run alongside the old process — no irreversible actions without approval.
07
Launch
Increase autonomy in stages, with rollback ready at every step.
08
Improve
Report the baseline, the outcome, and the next constraint.
Case evidence
Proof of build — Vibe Ledger
Not a demo. A production system we built and operate, handling the kind of complex financial operations we look for in a forward-deployed engineering (FDE) engagement.
System Status — Vibe Ledger
vibe-ledger.com- Double-entry accounting engineOperational
- Bank & document ingestionOperational
- Plaid integrationOperational
- Crypto tax-lot accountingOperational
- Mining operations reportingOperational
Risk controls
Built to be trusted, not just adopted
This is what replaces a generic "Security Consulting" card — the actual controls in how we deploy.
Human approval
Every irreversible action waits for a person until the system has earned autonomy.
Access & logs
Every workflow change is scoped, logged, and auditable after the fact.
Evals before launch
Representative cases, pass/fail criteria, and known failure modes — checked before anything ships.
Rollback ready
Every stage can be reversed; nothing launches without a rollback path.
Integrate, don't replace
We build on the ERP, CRM, and tools you already run, by default — not around them.
Baseline everything
Every engagement starts with a measured baseline and ends with a scorecard against it.
Frequently asked questions
Workflow Opportunity Sprint FAQ
What is an embedded or forward-deployed engineer?
An embedded or forward-deployed engineer works alongside an operations team to observe the real workflow, map its exceptions, and build dependable software inside the systems the team already uses.
What does the Workflow Opportunity Sprint include?
The Sprint includes a current-state operating map, an exception and failure-mode inventory, an opportunity matrix, baseline metrics, a recommended system, human, and AI boundary, and a scoped production pilot.
How long does the Sprint take?
The Workflow Opportunity Sprint takes one to two weeks.
How much does the Sprint cost?
The Workflow Opportunity Sprint is priced from $3,000. Final scope and price depend on company size and system access.
Am I obligated to implement afterward?
No. There is no obligation to proceed with implementation after the Sprint.
Who is the Sprint for?
It is for operations teams with slow, error-prone, or repetitive workflows across email, documents, spreadsheets, business systems, and human approvals.
Where does Pixel & Processor work?
Pixel & Processor is based in Washington state and works with teams remotely across the United States.
How do we start?
Email hello@pixelandprocessor.ai or call 425-307-0676 to book a workflow triage.
Contact
Start with a workflow triage, not a sales call.
Tell us the workflow that's costing you time or money. We'll tell you honestly whether it's worth a Sprint.
Book a Workflow Triage hello@pixelandprocessor.ai